PAIA Manual

MANUAL in terms of Section 51 of The Promotion of Access to Information Act No 2 of 2000 (the "ACT")

Index

1. Introduction
2. Contact Details (Section 51 (1) (a))
3. The ACT and Section 10 Guide (Section 51(1) (b))
4. Applicable Legislation (Section 51 (1) (d))
5. Schedule of Records (Section 51 (1) (e))
6. Form of Request (Section 51 (1) (e))
7. Prescribed Fees (Section 51 (1) (f))

1. Introduction

EVOLVEA SYSTEMS (PTY) LTD carries on the business of creating and maintaining internet technological solutions and programs.

2. Company Contact Details

Physical Address: 87 Kei Road, Farrarmere, Benoni, Gauteng 1501

Telephone: +27 (0) 87 265 9489

Director: Andrew Margetts
E-mail: [email protected]

3. The PAIA Act

• The Act grants a Requester access to Records of a Private Body, if the Record is required for the exercise or protection of any Rights.
• Requests in terms of the Act shall be made in accordance with the prescribed procedures.
• Requesters are referred to the Guide in terms of Section 10 which has been compiled by the South African Human Rights Commission, which will contain Information for the purposes of exercising Constitutional Rights. The Guide is available from the SAHRC

  The contact details of the SA Humans Rights Commission are:

  Physical Address: Braampark Forum 3, 33 Hoofd St, Braampark, Johannesburg, 2017

  Postal Address: Private Bag 2700, Houghton, 2041

  Telephone No: +27-11-877 3600

  Fax No: +27-11-403 0625

  Website: www.sahrc.org.za

4. Applicable legislation

No	Ref	Act
2	No 55 of 1998	Employment Equity Act
3	No 95 of 1967	Income Tax Act
4	No 66 0f 1995	Labour Relations Act
5	No 89 of 1991	Value Added Tax Act
6	No 75 of 1997	Basic Conditions of Employment Act
7	No 25 of 2002	Electronic Communications and Transactions Act
8	No 2 of 2000	Promotion od Access to Information Act
9	No 30 of 1996	Unemployment Insurance Act
10	No 61 of 1973	Companies Act
11	No 71 of 2008	Companies Act
12	No 3 of 2011	Companies Amendment Act
13	No 98 of 1978	Copyright Act
14	No 4 of 2013	Protection of Personal Information Act

5. Schedule of Records

Records	Subject	Availability
Marketing	Products and Services	On website: www.evolvea.digital, www.facebook.com/evolveasystems
Human Resources	Employees	Request in terms of PAIA
Customer agreements	Evolvea's Agreement for once-off provision of services/products	Request in terms of PAIA
Clients agreements	Evolvea’s Agreement for continuous provision of services/products	Request in terms of PAIA
Supplier agreements	Evolvea’s appointment of third parties to render services/products	Request in terms of PAIA
Contractor/consultant agreements	Evolvea’s appointment of contractors/consultants to render services on a fixed term	Request in terms of PAIA
Financial	Financial Statements Financial and Tax Records Asset Register Management Accounts	Request in terms of PAIA

6. Form of Request

To facilitate the processing of your request, kindly:

• Use the prescribed form, available on the website of the SOUTH AFRICAN HUMAN RIGHTS COMMISSION at www.sahrc.org.za.
• Address your request to the Information Officer.

• Provide sufficient details to enable Evolvea to identify:

  • (a) The Record(s) requested
  • (b) The Requester (and if an agent is logging the request, proof of capacity)
  • (c) The form of access required
    • (i) The physical, postal address, email address and fax number of the Requester
    • (ii) If the Requester wished to be informed of the decision in any manner (in addition to written) the manner and particulars thereof
  • (e) The right which the Requester is seeking of exercise or protect with an explanation of the reason the Record is required to exercise or protect the right

7. Prescribed Fees

The following applies to requests (other than personal requests):

• A requestor is required to pay the prescribed fees (R60.00) before a request will be processed; See link for prescribed form C Request for Information on our website and is also available from the S A Human Rights Commission website
• If the preparation of the Record requested requires more than the prescribed hours, being 6 (six), a deposit shall be paid of not more than one third of the access fee which would be payable if the request were granted;
• A requestor may lodge an application with a Court against the tender/payment of the request fee and/or deposit;
• Records may be withheld until the fees have been paid.
• The fee structure is available on the website of the SOUTH AFRICAN HUMAN RIGHTS COMMISSION at www.sahrc.org.za. (The link for the Fees schedule is available on our website.)